HRIS Blog

3 Administrators lists have been created for directing mails either by emails or snail mails using mailing labels to DDD (Deans, Directors, Department Heads):

A.1. Executive/Senior Administrators

A.2. Heads of Academic & Administrative Units

A.3. Faculty / Unit Administrators (NOTE: this list includes of A1 and A2 plus certain staff in the Central Admin Unit executing/ implementing policies on behalf of the Senior Administrators. Therefore if you are selecting this list, do not select A.1 and A.2. Otherwise the staff concern will be receiving duplicate or triplicate mails)

The document Mailing Labels Request Form Explanatory Notes gives you examples as to who are included and approximately how many in each of the lists. Please click the link to access this document.

This depends on your appointment status, e.g., type of position, duration of the appointment and/or hours of work. The document “Managing Vacation for Support Staff” on the Documentation page of the HRIS/VIP Form site will give you some information. Click the following to access this document. Managing Vacation for Support Staff.  Also see University Policy: VACATION PLAN FOR EXCLUDED MANAGEMENT, ADMINISTRATIVE AND PROFESSIONAL STAFF

The honorary title of Professor Emeritus/Emerita may be conferred after retirement on members of the faculty of the University who have held the rank of Professor. Individuals nominated for the title must have rendered distinguished service to the University through their teaching, research, and scholarship. Nominations normally would include evidence of excellence in teaching, excellence in research, scholarship, and/or creative work … <for more details, refer to University Policy “PROFESSOR EMERITUS/EMERITA”. Click this PROFESSOR EMERITUS/EMERITA

A nil appointment refers to a nil academic appointment with “nil” salary (meaning no salary). Types of positions include professor, associate professor, assistant professor, lecturer, instructor, etc. There is an established process for appointing individuals to such positions. For details please go to the the following web site:

http://umanitoba.ca/admin/human_resources/services/hris/media/Nil_Appt_Forms_processes.doc

NIL SALARIED ACADEMIC APPOINTMENTS – FORMS AND PROCESSES

This is a piece of information the University collects in order to report to Statistics Canada. It refers to broad subject field/area a staff member is engaged in when hired into a full time academic position for the first time (see explanation below). When you process an Academic Appointment Form, you are required to include this information under Section B.5. You should select from a list of the subjects posted on the Documentation page of the HRIS/VIP form site.

Full time academic staff in this context refer to faculty members with full time appointment for a duration of 12 months or more. They may be Professors, Associate Professors, Assistant Professors, Lecturers, Senior Instructors, Instructor I and Instructor II within a bargaining unit or excluded from the bargaining units.

“For the first time” means that the staff member may be a new employee, or he/she was previously a part-time academic, or a sessional academic appointed to a full time academic position.

You are not required to provide such information for Visiting Academic or Research Academic.